5 Things Experts do Before Every Condo Board Meeting

Whether you are new to the board or a seasoned professional, being properly prepared for homeowner’s association and condo board meetings is important. Being properly prepared ensure that you are able to participate fully and makes you look more professional. Here are five things expert board members do to make sure they’re ready for meetings.

Go Over the Agenda

Make sure any items you may have got added to the agenda. Getting a copy in advance and making sure your items are listed helps prevent frustration and ensures that the meeting will run smoothly. Familiarizing yourself with the entire agenda also ensures you won’t face any surprises during the meeting.

Contact Important People

Anyone who is vital to the meeting needs to be contacted in advance. Let board members know what the main topic of discussion will be, and be sure to reach out to relevant committees and outside resources by phone or email.

Take Care of Previous Tasks

Finish any relevant tasks or assignments prior to the meeting. If you have been assigned any research or committee work, make sure it is finished and ready to present. This helps ensure that the meeting will be efficient and productive. No one wants to work with someone who doesn’t pull their weight. Make sure all your tasks are completed to avoid being that person.

Make Sure the Secretary Is Doing their Job

Every board member should know the responsibilities of the board member, and it’s a good idea to make sure that those responsibilities are being taken care of. Previous agendas and board minutes should be available, and the secretary should be ready and available to take new minutes at each meeting. If your secretary is slacking, it may be time to find someone else.

Familiarize Yourself with Procedure

This is more important for newer members, but older members shouldn’t forget either. Proper procedure allows boards to function in a productive and legal manner. New members should familiarize themselves with procedure before each meeting, and it never hurts for older members to brush up on the basics from time to time.
Being on the board for your condo or homeowner’s association is a great way to make a difference in your community. If your community struggles to hold productive meetings, though, you may want to consider hiring a professional property management company. To learn more, contact us today.