5 Things Experts do Before Every Condo Board Meeting

Whether you are new to the board or a seasoned professional, being properly prepared for homeowner’s association and condo board meetings is important. Being properly prepared ensure that you are able to participate fully and makes you look more professional. Here are five things expert board members do to make sure they’re ready for meetings.

Go Over the Agenda

Make sure any items you may have got added to the agenda. Getting a copy in advance and making sure your items are listed helps prevent frustration and ensures that the meeting will run smoothly. Familiarizing yourself with the entire agenda also ensures you won’t face any surprises during the meeting.

Contact Important People

Anyone who is vital to the meeting needs to be contacted in advance. Let board members know what the main topic of discussion will be, and be sure to reach out to relevant committees and outside resources by phone or email.

Take Care of Previous Tasks

Finish any relevant tasks or assignments prior to the meeting. If you have been assigned any research or committee work, make sure it is finished and ready to present. This helps ensure that the meeting will be efficient and productive. No one wants to work with someone who doesn’t pull their weight. Make sure all your tasks are completed to avoid being that person.

Make Sure the Secretary Is Doing their Job

Every board member should know the responsibilities of the board member, and it’s a good idea to make sure that those responsibilities are being taken care of. Previous agendas and board minutes should be available, and the secretary should be ready and available to take new minutes at each meeting. If your secretary is slacking, it may be time to find someone else.

Familiarize Yourself with Procedure

This is more important for newer members, but older members shouldn’t forget either. Proper procedure allows boards to function in a productive and legal manner. New members should familiarize themselves with procedure before each meeting, and it never hurts for older members to brush up on the basics from time to time.
Being on the board for your condo or homeowner’s association is a great way to make a difference in your community. If your community struggles to hold productive meetings, though, you may want to consider hiring a professional property management company. To learn more, contact us today.

Board members and homeowners alike often face situations where public speaking becomes necessary. Whether you are speaking in a board meeting or in front of the homeowner’s association, the experience can seem a bit intimidating. Here are a few tips to help you get ready to speak in front of your HOA.

Create a Script

Knowing what to say without needing to rely on notes is one of the best ways to improve your credibility and ease your own anxiety about public speaking. Keep notes to a minimum, and practice what you are going to say ahead of time. Practice until you are confident that you will be able to speak without constantly referring to your notes or an outline.

Formulate an Organized Speech

Organized speeches are easier for listeners to follow and easier for speakers to remember. The most organized your speech is, the less you will have to worry about getting ahead of yourself or backtracking to cover important details.

Eliminate Fallacies

Fallacies are flaws in logic that can destroy the credibility of your argument. Have someone else read over your speech and ask them to help you find and eliminate any fallacies that could have an impact on your presentation.

Work on Your Nerves

Speaking in public is nerve-wracking for many people, and extreme nervousness can have a serious impact on the effectiveness on your speech. If you are uncomfortable speaking in front of others, try breaking exercises or meditation to calm your nerves. Go over your speech until you are fully comfortable with it. Visit the venue in advance so you know what to expect. Do anything in your power to calm your nerves before the event.

Practice, Practice, Practice

Practice as much as possible prior to delivering your speech. Practice helps you memorize your script and solidify your knowledge of the subject. It also helps ease your nerves and eventually makes speaking feel more natural.
Speaking in front of groups of people is difficult for many homeowners and board members. However, the tips above can make the task less intimidating. Remember to maintain and attitude of success, and your next speech could be a lot easier than you anticipate.


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