5 Hurricane Preparedness Tips for your HOA

palms trees in hurricane wind

With hurricane season in full swing, making sure your homeowner’s association is prepared to face disaster is crucial. The more prepared your HOA is, the easier it will be to minimize the damage and return to normalcy as quickly as possible. Here are a few hurricane preparedness tips for your HOA from the property management experts at AMI.

1. Make Sure All Roofs Are in Good Condition

Schedule a professional roof inspection as soon as possible to make sure the roof is secure and in good condition. We recommend taking date-stamped photos of all roofs as well so you have a way to prove any damage that occurs as the result of a severe storm.

2. Create a “To-Do” List for Storm Warnings

Do you know what to do when you receive warning of a potential disaster? If not, create a to-do list now. Include things like switching off pool pumps, distributing evacuation plans to residents and moving elevators to higher floors to avoid flooding.

3. Check Your Insurance Coverage

If you haven’t looked at your insurance policy in a while, it’s always a good idea to take a look before disaster strikes. Make sure your policy limits are high enough to cover repair and replacement costs. You also want to ensure that you have the right types of coverage, like replacement coverage and flood coverage.

4. Help Residents with Disaster Prep

Put together a comprehensive list of things homeowners should have in their possession in case of disaster. A few things to put on the list include:

  • Proof of residency
  • Social Security card
  • Passport
  • Credit cards
  • Cash
  • Prescriptions
  • Insurance policies
  • Candles and lighters
  • Bottled water
  • Non-perishable food
  • Flashlights

5. Discuss Disaster Planning

Every homeowner’s association needs to have a documented disaster plan. This is especially important in places like Florida where there is a potential for extreme weather like hurricanes. Having a detailed plan in place and discussing it with your residents ensures that everyone will know what to do in the event of a major storm or other disaster.

If your HOA lacks a disaster plan, let AMI help. Our property managers have extensive experience in hurricane preparedness and disaster planning, and they can help you create a plan that is well-suited to the unique needs of your community. For expert HOA management services in Florida, contact AMI today.

When the time comes to elect new HOA board members, it is important to make sure the process is efficient and effective. The way your association runs elections has a direct impact on the strength and success of the entire community, so doing it right is vital. Here are a few ways to hold effective elections for board members.
man addresses group of people

Check Qualifications

Do your HOA’s governing documents outline any specific qualifications for those who wish to run for a position on the board? If so, check any interested parties’ qualifications before allowing them to run. At the very least, make sure all potential members are in good standing as members of the community and as homeowners.

Send Out Proxy Forms

Prior to the meeting, send out proxy forms that include information on the candidates and how the election works. Include voting guidelines as well. In addition to reminding everyone of the upcoming election, it helps prepare voters in advance and ensures that the election will run smoothly.

Check the Quorum

Check your state’s guidelines for board member elections prior to voting day. This will tell you how many people must be present in order for the election to proceed.

Check Governing Documents

Your HOA many have specific rules in place for how to run elections and set up meetings. Be sure the check them before hosting an election. The rules vary from state to state and from one association to another, and holding an effective election requires knowing all the rules.

Report Results

Use a secret ballot to keep all election results confidential. The votes should be opened and counted during an official open meeting. This ensures honesty in the voting process while maintaining voter privacy. Report the results to attendees and board members right away – as soon as the ballots have been counted. Make the election results public and accessible by community members within 15 days of the election.

Still feeling unsure about running effective elections for board members in your HOA or condominium association? You may want to consider working with a professional HOA manager. Contact AMI today to learn more.



Locations

Lakewood Ranch:
9031 Town Center Parkway
Bradenton, Florida 34202
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Tel: 941.359.1134
Fax: 941.359.1089
Email: info@amiwra.com

Venice:
899 Woodbridge Dr.
Venice, FL 34293
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Tel: 941.493.0287
Fax: 941.493.4290
Email: venice@amiwra.com

Longboat Key:
595 Bay Isles Road, Suite 200
Longboat Key, Florida 34228
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Tel: 941.383.3200
Fax: 941.383.3210
Email: nfleet@amiwra.com


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