HOA Management Administrative Services Sarasota & Manatee Counties, FL
RESIDENT ORIENTATION – This should be done by a committee of unit owners.
STANDARD OPERATING PROCEDURES AND POLICY REVIEWS – This includes a review of the Association’s operating procedures and policies and recommendation for improving them.
PERIODIC INVENTORY OF ASSOCIATION PROPERTY – This includes a listing of all property that is not part of the common elements such as: pool furniture, club room furniture, etc.
MINUTE TRANSCRIPTION – Most experts recommend that the Association’s minutes be taken by the Board Secretary, a Board Member, or an independent third party. This will allow the majority of the Board and Manager to actively participate in the meeting discussions. If the AMI manager is requested to also be Acting Secretary for the meeting, minutes will only reflect topics discussed, and resultant direction or motions including Board voting.
MINUTE TYPING – This includes transcribing the Secretary’s handwritten minutes and putting them in the proper format. If the minutes are typed by AMI, the minutes are reviewed by AMI for their content and, when appropriate, suggestions are made regarding changing the minutes to help avoid any future legal liability which could result from improperly or imprecisely prepared minutes.
NEWSLETTER – AMI will provide the editing, typing, and distribution of a newsletter written by the Board designated person(s).
POLICIES AND PROCEDURES – We have developed many policies and procedures that can be adopted as is or used as models for your own customized policies and procedures. Examples include: hurricane shutter installation, rules enforcement, record inspection, meeting procedures, and collections.
RECORDS AND FILES MAINTENANCE – Condominium Law and the Bureau’s Rules require the Association maintain an extensive list of records that must be available for inspection by any unit owner within 5 days of receipt of their written request to inspect the records. Not making the records available subjects the Association to a fine of up to $500 plus damages. Our services includes keeping your records in compliance with the Law and Bureau’s Rules and handling requests to inspect your records.
SPECIAL PHOTOCOPYING – Photocopying of Association’s records is available when requested by the Board, owners or when required by Florida Law.
TENANT (RENTER/LESSEE) ROSTER – Our computer system has fields that can be used to track the Renter or Lessee when requested. This service is part of our basic fee, if information is provided by owner or Board and does not require additional research.
LIEN FILINGS AND FORECLOSURE PROCEEDINGS – AMI cannot provide this service as to do so would be practicing law without a license which was recently confirmed by a State Supreme Court Ruling. This function should be performed by the Association’s attorney. AMI, however, coordinates and monitors the attorney’s performance of this duty.
SPECIAL MEETING AND/OR COMMITTEE MEETING ATTENDANCE – AMI’s Community Association Manager will, if requested and advanced scheduling permits, attend Special Board Meetings or Committee Meetings to discuss any of the work that AMI has undertaken since the last meeting and to advise the Association of alternative courses of action.
ANNUAL MEETING ATTENDANCE – AMI’s Community Association Manager will attend the Annual Meeting to answer questions of those in attendance regarding any of the work that AMI has undertaken since the last Annual Meeting and to assist in conducting or conduct the meeting in compliance with its Documents, the Florida Statutes and Bureau of Condominiums’ Rules.
ANNUAL MEETING COORDINATION – AMI’s Community Association Manager is available to handle or coordinate the registration process and the counting of any Ballots. Upon request, the President of AMI is available to conduct the Association’s Annual Meeting.
RENTALS/LEASING – AMI does have an affiliated company that can handle, when requested to do so by the Association, an Association approved rental program for the Association in a manner consistent with Florida legal requirements for such a program.
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9031 Town Center Parkway
Bradenton, Florida 34202
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